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Seatra Vendor · For Malaysian event businesses

More Enquiries. More Bookings. Less Admin.

Everything Malaysian event vendors need to showcase their business, manage enquiries, organise bookings and grow professionally — in one place.

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14-day free trial · no card needed · then the Free plan unless you choose otherwise.

  • Business profile & storefrontLogo, cover, galleries, service areas, business hours and social links on a public page organisers can find.
  • Service packagesFixed, starting-from or quote-on-request pricing, per event or per pax, with add-ons, deposit and cancellation terms.
  • Enquiry pipelineNew → Contacted → Quotation Sent → Negotiation → Won or Lost, with notes, follow-ups and history.
  • QuotationsLine items, discounts, SST, deposit and validity, PDF, email and WhatsApp sharing, with an acceptance record.
  • Booking calendarPer-day capacity, tentative holds that expire and a recheck at confirmation to prevent double booking.

Why vendors switch

From scattered messages to one calm system.

Less admin. Fewer missed opportunities. More time to grow your event business.

Enquiries

Every enquiry. One organised inbox.

The problem: Requests arrive by WhatsApp, Instagram, phone and email, and the details end up scattered.

Enquiries sent from your Seatra storefront land in one inbox with the event date, guest count, budget and chosen package — and a clear stage from New to Won or Lost. Messages on other apps stay there; add those customers yourself in a few seconds.

  • Date, guests, budget and package in every enquiry
  • Pipeline: New, Contacted, Quotation Sent, Negotiation, Won, Lost
  • Instant check against your availability
Seatra Vendor enquiries screen (fictional demo business)
Background photograph: A Malay bride and groom in a garden, the kind of couple who enquires through your storefront.

Availability

Confident bookings, without the calendar chaos.

The problem: A date gets promised twice because the calendar lives in someone’s head or phone.

Set how many events you take each day, block days off and hold dates while customers decide. Seatra checks capacity again at the moment a customer accepts, so a full day cannot be booked twice.

  • Daily capacity per business
  • Tentative holds that expire on their own
  • Re-checked at acceptance
Seatra Vendor availability screen (fictional demo business)
Background photograph: Event coordinators reviewing the schedule at a ballroom set-up.

Quotations

Professional quotations in fewer steps.

The problem: Each quote is retyped from an old one, and the sums need checking twice.

Start from a package — per-pax quantities fill in from the enquiry — add a discount or SST if you charge it, and send a PDF with a private acceptance link. The deposit and remaining balance are calculated for you.

  • Package lines and per-pax quantities prefilled
  • Discount, SST and deposit in exact Ringgit
  • PDF, email and WhatsApp share link
Seatra Vendor quotations screen (fictional demo business)
Background photograph: A banquet table with floral centrepieces and plated service.

More reasons vendors switch

Seatra Vendor connected records screen (fictional demo business)

Connected records

Your business information, finally connected.

Customers in one spreadsheet, payments in another, notes in a chat.

Each enquiry creates the client record; quotations, bookings, invoices and payments link back to it.

Seatra Vendor packages screen (fictional demo business)

Packages

Packages that make choosing easier.

Customers cannot tell what is included or compare options.

Price per event or per pax, with inclusions, exclusions, add-ons, deposit and cancellation terms.

Seatra Vendor follow-ups screen (fictional demo business)

Follow-ups

Stay on top of every opportunity.

Promising enquiries go quiet because nobody followed up.

Set a follow-up date and private notes on any enquiry; the dashboard lists what is due. Payment reminders to customers are sent automatically.

Seatra Vendor storefront screen (fictional demo business)

Storefront

Showcase your work the way it deserves.

Great work, but no professional page to send customers to.

A storefront with your logo, cover, galleries, packages and hours — listed once Seatra approves you.

Seatra Vendor business overview screen (fictional demo business)

Business overview

Know where your business stands.

Quotes, confirmed jobs and money in the bank get mixed up.

Quoted value, confirmed bookings, payments received and balances still due — always shown separately.

Screens are captured from the Seatra Vendor live demo. The businesses, customers and amounts shown are fictional.

Ready to run your event business with less admin?

Register free, publish your first package and see your enquiries in one place. 14-day free trial, no card needed.

Start Free Explore Live Demo

Industry solutions

Built for your kind of event business

Whether you manage weddings, venues, catering or creative services, discover how Seatra fits the way your business works.

Event coordinators reviewing the run sheet while a ballroom reception is set up

Wedding Planner

Every detail organised. Every celebration beautifully delivered.

Coordinate enquiries, packages, bookings and client requirements through one professional workspace.

Example packages · from the demo business, illustrative prices

  • Full Wedding Planning · RM15,000
  • Day-of Coordination · RM3,500
  • Akad Nikah Coordination · RM1,800

What Seatra helps you do

  • Capture each couple’s date, guest count and budget in one enquiry
  • Hold dates tentatively while couples decide
  • Track deposits and balances for every wedding
Seatra Vendor enquiry pipeline of a wedding planner on a phone (fictional demo business)
See Wedding Planner features

Ready now? Start free — no card needed.

A Malay bride and groom in a garden after their akad nikah, the kind of portrait a wedding portfolio is built on

Photography & Videography

Let your work impress. Let Seatra handle the business.

Showcase your portfolio, present photography packages side by side, manage dates and create professional quotations.

Example packages · from the demo business, illustrative prices

  • Akad Nikah Photography · RM1,200
  • Reception Photography · RM2,500
  • Full Wedding Coverage · RM4,500

What Seatra helps you do

  • A storefront with your galleries and packages
  • Know at a glance which dates are taken
  • Quotations with a deposit and a WhatsApp share link
Seatra Vendor photography packages on a phone (fictional demo business)
See Photography & Videography features

Ready now? Start free — no card needed.

Guests at a plated banquet dinner with floral centrepieces in a hotel ballroom

Catering

From first enquiry to final guest count, stay in control.

Present menus, price packages per pax, manage event dates and prepare catering quotations from the guest count.

Example packages · from the demo business, illustrative prices

  • Classic Buffet · RM35/pax
  • Premium Wedding Buffet · RM55/pax
  • Corporate Banquet · RM85/pax

What Seatra helps you do

  • Per-pax packages with a minimum guest count
  • Quotations calculated from the enquiry’s guest count
  • Daily event capacity that matches your kitchen
Seatra Vendor catering quotation, priced per pax on a phone (fictional demo business)
See Catering features

Ready now? Start free — no card needed.

A hotel ballroom set for a banquet, with chandeliers and city views

Venue & Hotel

Showcase your venue. Manage every booking with confidence.

Present halls, capacities, facilities and packages while keeping every venue enquiry organised.

Example packages · from the demo business, illustrative prices

  • Weekend Wedding Hall Hire · RM18,000
  • Corporate Dinner Package · RM12,000
  • Seminar Room (half day) · RM1,500/day

What Seatra helps you do

  • Hall packages for weddings, dinners and seminars
  • One availability calendar with tentative holds
  • Capacity re-checked before a booking is confirmed
Seatra Vendor ballroom availability calendar on a phone (fictional demo business)
See Venue & Hotel features

Ready now? Start free — no card needed.

A tall white orchid, rose and hydrangea arrangement styling a ballroom dinner

Decoration & Florist

Turn beautiful ideas into professionally managed bookings.

Display your best work, organise pelamin and floral packages and manage client requirements from enquiry to installation.

Example packages · from the demo business, illustrative prices

  • Pelamin Klasik · RM3,800
  • Garden Romance · RM6,500

What Seatra helps you do

  • Packages that show what is and is not included
  • Installation days planned with daily capacity
  • Transport surcharges quoted outside your area
Seatra Vendor pelamin and floral packages on a phone (fictional demo business)
See Decoration & Florist features

Ready now? Start free — no card needed.

A bride in a white hijab and lace gown holding her bouquet

Bridal & Makeup

Present your artistry with the professionalism it deserves.

Showcase bridal looks, organise appointments and manage packages for akad, sanding and family makeup.

Example packages · from the demo business, illustrative prices

  • Akad Nikah Bridal Makeup · RM1,200
  • Reception Makeup & Styling · RM1,800
  • Family Makeup · RM150/pax

What Seatra helps you do

  • Several appointments a day with your own capacity
  • A deposit that locks the date
  • Client notes and follow-up dates kept together
Seatra Vendor bridal appointment calendar on a phone (fictional demo business)
See Bridal & Makeup features

Ready now? Start free — no card needed.

A corporate annual dinner with stage lighting, an LED wall and a live band

Entertainment & AV

Professional production deserves professional management.

Organise production packages, crew schedules and client quotations for corporate and wedding events.

Example packages · from the demo business, illustrative prices

  • PA System with Operator · RM1,800
  • Corporate AV Production · RM9,500
  • Bilingual Emcee · RM450/hour

What Seatra helps you do

  • Packages priced per event or per hour
  • Crew capacity by date to avoid overbooking
  • Quotations with SST where you are registered
Seatra Vendor AV production quotation on a phone (fictional demo business)
See Entertainment & AV features

Ready now? Start free — no card needed.

Rows of banquet chairs and a stage platform set up in a conference hall

Event Equipment Rental

Keep your packages, bookings and customers organised.

Showcase canopy, furniture and staging packages, manage enquiries and see what goes out on each date.

Example packages · from the demo business, illustrative prices

  • Canopy Package (20 x 20 ft) · RM1,200
  • Banquet Tables & Chairs (100 guests) · RM950
  • Stage Platform 16 x 8 ft · RM1,800

What Seatra helps you do

  • Rental packages with delivery and setup included
  • Daily booking capacity per date
  • Deposit and balance invoices for every job
Seatra Vendor canopy and furniture rental packages on a phone (fictional demo business)
See Event Equipment Rental features

Ready now? Start free — no card needed.

Photographs are illustrative. Product screens are captured from the Seatra Vendor live demo; every business, customer and price shown there is fictional.

How it works

  1. Step 1

    Register free

    Business name, category and your login. The trial starts straight away.

  2. Step 2

    Set up your storefront

    Profile, logo, packages and portfolio, guided by a checklist.

  3. Step 3

    Get reviewed and listed

    Seatra approves your business before it appears in the marketplace.

  4. Step 4

    Run your bookings

    Reply to enquiries, send quotations, confirm dates and track payments.

The real interface

What you see is what you get — no mock-ups.

Seatra Vendor dashboard screen on desktop (fictional demo data)
Captured from the Seatra Vendor live demo. Businesses and customers shown are fictional.
Seatra Vendor service packages screen on desktop (fictional demo data)
Captured from the Seatra Vendor live demo. Businesses and customers shown are fictional.
Seatra Vendor enquiries screen on desktop (fictional demo data)
Captured from the Seatra Vendor live demo. Businesses and customers shown are fictional.
Seatra Vendor quotation screen on desktop (fictional demo data)
Captured from the Seatra Vendor live demo. Businesses and customers shown are fictional.
Seatra Vendor booking calendar screen on desktop (fictional demo data)
Captured from the Seatra Vendor live demo. Businesses and customers shown are fictional.
Seatra Vendor customers screen on desktop (fictional demo data)
Captured from the Seatra Vendor live demo. Businesses and customers shown are fictional.
Seatra Vendor financial overview screen on desktop (fictional demo data)
Captured from the Seatra Vendor live demo. Businesses and customers shown are fictional.
Seatra Vendor team permissions screen on desktop (fictional demo data)
Captured from the Seatra Vendor live demo. Businesses and customers shown are fictional.
Seatra Vendor public storefront screen on desktop (fictional demo data)
Captured from the Seatra Vendor live demo. Businesses and customers shown are fictional.

Only on Seatra

Connected to the events you serve

Seatra already runs guest lists, RSVP, seating and check-in for event organisers. When an organiser finds you in the Seatra marketplace, their enquiry arrives linked to their event — date and guest count included — and the booking shows up in their event workspace. Their guest list stays private to them.

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Simple pricing in Ringgit

Free

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RM0

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Questions vendors ask

What is Seatra Vendor?

Seatra Vendor is the business side of Seatra for event vendors in Malaysia: a public storefront, service packages, enquiries, quotations, a booking calendar, invoices with payment reminders, a simple CRM and team access. Approved vendors are also listed in the Seatra marketplace, where event organisers who use Seatra for guests and seating can find and enquire with them.

Which kinds of vendors can join?

Wedding planners and event organisers, photographers and videographers, caterers, venues and hotels, decorators and florists, bridal and makeup artists, entertainment and AV, and event equipment rental. Each category has its own profile fields and search filters.

Is it free to register?

Yes. Registering is free and starts a free trial without a card. When the trial ends your account moves to the Free plan unless you choose a paid plan; nothing is charged automatically.

How much do the plans cost?

Current plans and prices, in Ringgit, are always shown on the Pricing page. Larger businesses such as hotels and agencies can ask for a Business quote.

How long is the trial?

The trial length is shown on the Pricing page and in your portal, with the days remaining. During the trial you can use the features of the trial plan.

Who sees my business profile?

Your storefront becomes public in the marketplace only after Seatra reviews and approves your business. The “Verified” badge is shown only for approved businesses.

All questions

Ready when you are.

Register free and publish your first package today.

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